Name: Record meeting minutes into project work
Author: recued-core

Record meeting minutes into project work

by recued-core v1 41 views

Use “Record meeting minutes into project work” in Recued. Write the decisions, the action items and what is still open. Each action becomes a task for the participant it names, what you took on becomes your promise, and the next briefing starts from it. No AI or calendar involved.

Complete workflow

Meeting Minutes 2 pinned recipes

Use Meeting Minutes in Recued. Write the minutes yourself, turn each action item into a task for the person it names in a federated project, and brief the next meeting from what happened since, with no AI, calendar, or recording involved.

You are viewing one recipe in this workflow. Installing it opens the complete pack so its other recipes and background automations arrive together.

Record meeting minutes into project work

This recipe

pack:meeting-minutesmeeting-minutesproject-managementfederated-project

by recued-core pinned v1

Brief the next meeting from its minutes

Use “Brief the next meeting from its minutes” in Recued. Start from the last minutes and the project as it stands: what was carried over, where each action is now, what is overdue, what moved, and who holds what. No AI or calendar involved, and nothing is saved.

pack:meeting-minutesmeeting-minutesproject-managementfederated-project

by recued-core pinned v1

View pack details, dependencies, and permissions →

Minutes that become the work

Write what the meeting decided, who took on what, and what is still open. Recued saves it as a note on the project, turns every action item into a task for the person it names, records what you took on yourself, and keeps what the next briefing needs.

Nothing outside Recued is involved: no calendar, no recording, no AI model, nothing to connect. What you write is read exactly as written, so the same minutes always produce the same result.

How to write the action items

One per line, in three parts separated by a vertical bar:

Send the revised quote | alice@example.com | 2026-10-03

What needs doing becomes the task title.
Who is the email of a participant in the project, or me for something you took on.
Due is a date like 2026-10-03, meaning by the end of that day. Leave it off if there is none.

Decisions and the items for next time are one per line as well. Bullets are fine; they are removed.

Who gets what

Work for someone else becomes a task in the project, assigned to them. That needs exactly one active participant in the project with that email. Add them under Add participant, where an email alone is enough and they do not need to be on Recued. When they run their own Recued, the tasks assigned to them are already theirs.

Work that is yours (me) is recorded as a promise in your own list, linked to the project, so it shows up in the next briefing and in Open commitments. Turn that off to keep it in the minutes only.

A line that cannot be written is never guessed at: an email that matches nobody, a date that is not understood, a missing owner. It stays in the minutes and is listed under Needs your attention with the reason.

Only federated projects

The project has to be a federated project, because a task assigned to someone in an ordinary local project can never reach them. A project run with Federated Projects is one, even when you are the only person in it.

Preview, then apply

Preview shows exactly what would be written and changes nothing. Apply saves the minutes as a note on the project and writes the tasks and promises, asking for approval first.

Correcting minutes

Minutes are filed by project, meeting name and date. Applying the same minutes again changes nothing. Applying a corrected version updates the same note and adds only what is new: a task already created is not created twice, and a promise already recorded is not recorded again. A task whose line you changed or removed is left as it is and listed, so you can close it on the board if it was dropped.

How it works 192 steps

Inspect the data fetches, transforms, gates, and output this recipe runs.

Process (192 steps)

■ project_ref_text trim

Trim whitespace from setting project ref

⚠ stop_choose_a_project guard

Stop if project ref text is empty

■ meeting_name trim

Trim whitespace from setting meeting title

⚠ stop_name_the_meeting guard

Stop if meeting name is empty

■ now_iso date_add

Add 0 seconds to

■ now_ms date_parse

Parse now iso as a date

■ meeting_at_input_text trim

Trim whitespace from setting meeting at

■ meeting_at_input_supplied compare

Check if meeting at input text has data

■ meeting_at_input_parsed date_parse

Parse meeting at input text as a date

■ meeting_at_input_unreadable all

Check if all conditions are true

⚠ stop_meeting_time_not_understood guard

Stop if meeting at input unreadable equals

■ meeting_instant default

Apply default

■ meeting_day date_format

Format as a date

■ meeting_when_text date_format

Format as a date

■ attendee_joined join

Join items with " "

■ attendee_decomma replace

Replace text in attendee joined

■ attendee_desemicolon replace

Replace text in attendee decomma

■ attendee_despaced replace

Replace text in attendee desemicolon

■ attendee_lower lowercase

Convert attendee despaced to lowercase

■ attendee_rows_raw csv_parse

Apply csv_parse

■ attendee_rows filter

Filter by condition

■ attendee_rows_unique unique

Remove duplicates from

■ attendees pluck

Extract email from each item

■ attendee_count count

Count items in attendees

■ decisions_text template

Generate text from a template

■ decisions_text_undashed replace

Replace text in decisions text

■ decisions_text_unstarred replace

Replace text in decisions text undashed

■ decisions_text_plain replace

Replace text in decisions text unstarred

■ decisions_rows_raw csv_parse

Apply csv_parse

■ decisions_rows_trimmed map

Extract line from each item

■ decisions_rows filter

Filter by condition

■ decision_list map

Extract from each item

■ decisions_count count

Count items in decision list

■ carry_forward_text template

Generate text from a template

■ carry_forward_text_undashed replace

Replace text in carry forward text

■ carry_forward_text_unstarred replace

Replace text in carry forward text undashed

■ carry_forward_text_plain replace

Replace text in carry forward text unstarred

■ carry_forward_rows_raw csv_parse

Apply csv_parse

■ carry_forward_rows_trimmed map

Extract line from each item

■ carry_forward_rows filter

Filter by condition

■ carry_forward_list map

Extract from each item

■ carry_forward_count count

Count items in carry forward list

■ notes_text trim

Trim whitespace from setting notes

■ has_notes compare

Check if notes text has data

■ action_text template

Generate text from a template

■ action_text_undashed replace

Replace text in action text

■ action_text_unstarred replace

Replace text in action text undashed

■ action_text_plain replace

Replace text in action text unstarred

■ action_rows_raw csv_parse

Apply csv_parse

■ action_rows_what map

Extract what from each item

■ action_rows_who_trimmed map

Extract who from each item

■ action_rows_who_lower map

Extract who from each item

■ action_rows_who map

Extract who from each item

■ action_rows_due map

Extract due from each item

■ action_rows_extra map

Extract extra from each item

■ action_rows filter

Filter by condition

■ action_count count

Count items in action rows

■ minutes_item_count math

Calculate: {{step.decisions_count}} + {{step.action_count}} + {{step.carry_forward_count}}

■ minutes_are_empty all

Check if all conditions are true

⚠ stop_the_minutes_are_empty guard

Stop if minutes are empty equals

⚠ stop_more_than_50_action_items guard

Stop if action count is greater than

◆ project_read core.work-entity.get

Get work entity

⚠ stop_project_not_found guard

Stop if project read found does not equal

■ project_id default

Apply default

■ project_title default

Apply default

■ project_key sha256

Apply sha256

◆ federation_read recued-core.federated-projects.federation.search

Search federation on federated projects

■ federation_rows default

Apply default

■ project_is_federated compare

Check if federation rows has data

⚠ stop_project_is_not_federated guard

Stop if project is federated equals

◆ participant_read recued-core.federated-projects.participant.search

Search participant on federated projects

■ participant_rows default

Apply default

■ participant_index_raw map

Extract from each item

■ participant_index_trimmed map

Extract email from each item

■ participant_index map

Extract email from each item

■ participants_with_email filter

Filter by condition

■ participant_email_groups group_by

Group by email

■ unique_participant_groups filter

Filter by condition

■ assignable_emails pluck

Extract email from each item

■ action_rows_due_text map

Extract from each item

■ action_rows_due_at map

Extract due_instant_text from each item

■ action_rows_has_what map

Extract what from each item

■ action_rows_has_who map

Extract who from each item

■ action_rows_due_given map

Extract due from each item

■ action_rows_due_missing map

Extract due_at from each item

■ action_rows_due_bad map

Extract from each item

■ action_rows_has_extra map

Extract extra from each item

■ action_rows_what_length map

Extract what from each item

■ action_rows_too_long map

Extract what_length from each item

■ action_rows_is_me map

Extract who from each item

■ action_rows_assignable map

Extract who from each item

■ action_rows_kind map

Extract from each item

■ action_rows_reason map

Extract kind from each item

■ action_rows_what_key map

Extract what from each item

■ action_rows_keyed map

Extract from each item

■ action_rows_due_suffix map

Extract from each item

■ action_lines map

Extract from each item

■ task_rows_all filter

Filter by condition

■ task_rows_unique unique

Remove duplicates from

■ promise_rows_all filter

Filter by condition

■ promise_rows_unique unique

Remove duplicates from

■ attention_rows filter

Filter by condition

■ task_rows_key_source map

Extract from each item

■ task_rows_key_hash map

Extract key_source from each item

■ task_rows map

Extract from each item

■ task_row_count count

Count items in task rows

■ promise_row_count count

Count items in promise rows unique

■ attention_count count

Count items in attention rows

■ meeting_title_key lowercase

Convert meeting name to lowercase

■ minutes_id sha256

Apply sha256

◆ minutes_read core.storage.shared.read

Read storage shared

■ recorded_before compare

Check if minutes read found equals true

■ previous_note_id default

Apply default

■ previous_promise_keys default

Apply default

■ previous_actions default

Apply default

◆ previous_note_read core.work-entity.get

Get work entity

skip: step.previous_note_id is_empty

■ previous_note_exists compare

Check if previous note read found equals true

■ current_task_match_keys pluck

Extract match_key from each item

■ dropped_actions filter

Filter by condition

■ dropped_count count

Count items in dropped actions

◆ latest_read core.storage.shared.read

Read storage shared

■ latest_meeting_at default

Apply default

■ is_latest compare

Check if meeting instant is at least latest meeting at

■ promises_on compare

Check if setting record promises does not equal false

■ promise_rows_keyed map

Extract what from each item

■ new_promise_rows filter

Filter by condition

■ new_promise_rows_key_source map

Extract from each item

■ new_promise_rows_key_hash map

Extract key_source from each item

■ new_promise_rows_keyed map

Extract from each item

■ attendees_md_joined join

Join items with " - "

■ attendees_md_has_items compare

Check if attendee count is greater than 0

■ attendees_md ternary

Apply ternary

■ decisions_md_items pluck

Extract text from each item

■ decisions_md_joined join

Join items with " - "

■ decisions_md_has_items compare

Check if decisions count is greater than 0

■ decisions_md ternary

Apply ternary

■ actions_md_items pluck

Extract line from each item

■ actions_md_joined join

Join items with " - "

■ actions_md_has_items compare

Check if action count is greater than 0

■ actions_md ternary

Apply ternary

■ carry_forward_md_items pluck

Extract text from each item

■ carry_forward_md_joined join

Join items with " - "

■ carry_forward_md_has_items compare

Check if carry forward count is greater than 0

■ carry_forward_md ternary

Apply ternary

■ notes_md ternary

Apply ternary

■ note_title template

Generate text from a template

■ note_body template

Generate text from a template

■ note_body_length string_length

Apply string_length

⚠ stop_the_minutes_are_too_long guard

Stop if note body length is greater than

■ preview_mode compare

Check if setting write mode does not equal apply

■ note_create_skipped any

Check if any of the conditions are true

■ note_update_skipped any

Check if any of the conditions are true

■ note_key_hash sha256

Apply sha256

◆ apply_note_create core.work-entity.note.create

Create work entity note

skip: step.note_create_skipped equal true

◆ apply_note_update core.work-entity.note.update

Update work entity note

skip: step.note_update_skipped equal true

■ note_id coalesce

Use the first available value from: apply note create note id, apply note update note id

◆ apply_task_creates core.work-entity.task.create

Create work entity task

skip: step.preview_mode equal true

■ promise_write_skipped any

Check if any of the conditions are true

◆ apply_promises core.work-entity.commitment.create

Create work entity commitment

skip: step.promise_write_skipped equal true

■ task_results default

Apply default

■ task_written filter

Filter by condition

■ task_failed filter

Filter by condition

■ promise_results default

Apply default

■ promise_written filter

Filter by condition

■ promise_failed filter

Filter by condition

■ task_written_count count

Count items in task written

■ promise_written_count count

Count items in promise written

■ recorded_actions map

Extract from each item

■ written_promise_keys map

Extract from each item

■ promise_keys_all flatten

Flatten nested lists in

■ promise_keys unique

Remove duplicates from

■ failed_rows flatten

Flatten nested lists in

■ failures map

Extract from each item

■ failed_count count

Count items in failures

■ should_record all

Check if all conditions are true

■ pointer_skipped any

Check if any of the conditions are true

■ minutes_record default

Apply default

◆ record_write core.storage.shared.write

Write storage shared

skip: step.should_record equal false

◆ pointer_write core.storage.shared.write

Write storage shared

skip: step.pointer_skipped equal true

■ record_saved compare

Check if record write ok equals true

■ pointer_saved compare

Check if pointer write ok equals true

■ briefing_text_latest ternary

Apply ternary

■ briefing_text ternary

Apply ternary

■ mode_text ternary

Apply ternary

■ recorded_before_text ternary

Apply ternary

■ promise_setting_text ternary

Apply ternary

■ task_table to_table