Prepare the next meeting from its minutes

This is the second half of Meeting Secretary. After each meeting, record the minutes with Turn a minutes file into project work. Before the next one, run this.

It starts from three things and asks you for only one of them:

• The last minutes you recorded for these projects — found by itself, and read again for what is still open.
• Current progress on the projects’ tasks — what people already recorded, so nobody reports it twice.
• New things — anything that has come up since, or that the last meeting missed. This is the one box you fill in, and changing it is how you change the direction of the next meeting.

What it prepares

Progress already covered by the project updates, what is still open since the last minutes, decisions that need the room, and what is new since last time. Coverage and omissions say what Recued could not prepare, including a project whose last minutes could not be read.

The briefing that is mailed

From that preparation, Recued writes the briefing the people in the meeting will read: tasks and projects by name, no Recued ids, plain text, in the meeting’s own language. Say how you want it under How to write it — another language, bullet points only, a formal tone, a length — and save it in this recipe’s settings to use it every time. It changes how the briefing reads, never what it says.

The briefing is kept with each project, so Mail the briefing can send it to the people who were at the last meeting. Keeping it is the only thing this writes, and nothing is sent: Mail the briefing asks you before anything leaves.

Federated projects

A selected federated project is included only when one of the people in the meeting matches exactly one active participant in it. Missing or ambiguous matches are reported under omissions instead of exposing that project’s tasks.

Inputs and limits

• Projects — up to eight. Required; save them in this recipe’s settings to use them every time.
• Meeting and When it starts — optional. Blank uses the name of the last minutes, and a briefing with no time says when it was prepared instead of inventing one.
• Who is in it — optional. Blank uses the attendees of the last minutes.
• New things — optional, plain text, used for this briefing.
• How to write it — optional: the language, layout, tone or length of the briefing that is mailed.

With no minutes recorded yet there is no activity window: every current row is in scope, which is right for a first meeting, and coverage says so. Task reads are capped at 50 per included project and report any remaining count.