Use “Show past document searches” in Recued. List search runs with their counts, including how many documents could not be opened. Read-only — it re-reads no file and re-runs no search.
Show past document searches
Use “Show past document searches” in Recued. List search runs with their counts, including how many documents could not be opened. Read-only — it re-reads no file and re-runs no search.
Complete workflow
Document Search
4 pinned recipes
Use Document Search in Recued for PDF, retrieval, pdfgrep, and records. It includes 11 built-in actions and 3 ready-to-run workflows. Actions that change data use Recued's approval controls.
You are viewing one recipe in this workflow. Installing it opens the complete pack so its other recipes and background automations arrive together.
Use “Search your documents” in Recued. Search every PDF in a folder for a term and record which documents matched, with the page and the matching line. Each file is first checked as readable, so a document that could not be opened is reported as unreadable rather than counted as a miss.
Use “Show what a search found” in Recued. List the documents one search run matched, with the page and the matching line, alongside the documents that could not be opened. Read-only.
Use “Records runtime” in Recued. It helps you complete this workflow using the connections and settings you choose.
The board
One row per search run.
⚠ Read Matched together with Unreadable. A run showing 0 matches and 0 unreadable is a real negative — nothing in that folder mentions the term. A run showing 0 matches and 4 unreadable answers nothing: four documents were never actually searched.
⚠ Skipped means the folder held more PDFs than the run's cap. Those files were not searched either. Raise the cap and re-run.
⚠ These are historical results. A search records what was true when it ran; documents added since are not in it. Re-run Search your documents for a current answer.
How it works
Inspect the data fetches, transforms, gates, and output this recipe runs.
Process (10 steps)
term
trim
Trim whitespace from setting term
filter_by_term
compare
Check if term has data
all_runs
?
skip: step.filter_by_term equal true
filtered_runs
?
skip: step.filter_by_term equal false
rows
coalesce
Use the first available value from: filtered runs records, all runs records,
row_count
count
Count items in rows
incomplete_rows
filter
Filter by condition
incomplete_count
count
Count items in incomplete rows
board_table
to_table
Format results as a data table
card
to_summary
Format results as a summary card
Settings
Configurable at install. Defaults shown — change them anytime in Recued.
term
setting
=
limit
setting
=
50